Credit Controller (Junior)

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Grinding Techniques Pty Ltd is looking for a motivated and well-spoken Junior Credit Controller to join our Finance team at our Johannesburg Offices. The main purpose of the Junior Credit Controller is to provide core administrative support to the finance function ensuring that all outstanding customer accounts are paid, and relevant credit limits are applied.

The Junior Credit Controller oversees maintaining records of customers’ accounts. They also carry out routine bookkeeping duties including calculating interest on overdue accounts.

 

INTERESTED APPLICANTS WILL BE REQUIRED TO DO THE FOLLOWING:

    • Process invoices, credit notes and incoming payments in compliance with financial policies and procedures.
    • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
    • Prepare monthly statements and ensure the statements are correct, before sending them to the relevant customers.
    • Communicate with the customers to sort out any customer queries.
    • Arrange that all cash on the premises are banked regularly.
    • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
    • Verify invoicing discrepancies.
    • Facilitate payment of invoices due by sending statement reminders and telephonically contacting clients.
    • Report monthly, all outstanding debtor issue and highlight potential debtor problems.
    • Prepare a monthly debtor report and submit it to the Financial Controller.
    • Conduct credit checks on new customers.
    • Open all New Accounts and pre-payment customers (Local and international).
    • Resolve problems in relation to invoice payments.
    • Reconcile complex month-end accounts.
    • Creating procedures and policies that ensure timely payments while maintaining a high level of customer retention.
    • Monitoring debtor balances to ensure a reduction in debtors DSO.
    • Ensure that legal action is taken where required (handed over).
    • Ensuring credit and collection policies and procedures are followed within the organization.
    • Liaising with customers, as well as internal personnel including the sales team.
    • Scanning of documents into Q-docs.
    • Preparation of the customers records for the external audit.
    • Communication with the external auditors wrt all debtors related matters and resolve any queries.
    • Assisting and training of branch admin staff.
    • Generate Outstanding Reports for Financial Manager.
    • Maintain daily updated comments on all customers, especially the long overdue accounts.
    • Provide detailed answers on especially all long outstanding payments.
    • Pass all Credit Notes due to Customers according to the authority matrix of the company.
    • Ensure GRV’s and PCR’s are signed off by the relevant Manager prior to processing.
    • E-mail invoices and POD’s (Proof of Delivery) on Customer’s request.
    • Audit preparation and documentation – assist in audit according to functions
    • Preparing invoice reports for large customers.
    • Check bad debt provision calculation and post journal.
    • Loading of Payments (COD and other).

 

MINIMUM REQUIREMENTS

  • 2+ Years Credit Control Experience
  • MS Office Suite, Advanced
  • Fast, Accurate Typing Skills
  • Microsoft Navision an Advantage
  • SOFT SKILLS REQUIREMENT (MINIMUM)

 

SOFT SKILLS REQUIREMENTS (MINIMUM)

  • Must be able to build Collaborative Relationships with Sales Reps, Branches and other Associates
  • Excellent communication skills, both verbal and written
  • Good organizational skills
  • Excellent telephone etiquette
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate, Systematic and attention to detail
  • Ability to make decisions quickly and confidently based on company policies and practices
  • Must have Business Acumen

 

The successful applicant must be a self-starter with the ability to prioritise, formulate and execute business activities. Ability to function as part of a team as well as individually is critical. Integrity, credibility, trustworthiness and professionalism are non-negotiable.

If you do not hear from us within 14 days, please consider your application as unsuccessful.

 

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