Grinding Techniques Pty Ltd is looking for a motivated and well-spoken Credit Controller to join our Finance team at our Johannesburg Offices. The main purpose of the Credit Controller is to provide core administrative support to the finance function ensuring that all outstanding customer accounts are paid, and relevant credit limits are applied. The Credit Controller is in charge of maintaining records of customers’ accounts. They also carry out routine bookkeeping duties including calculating interest on overdue accounts.

• Process invoices, credit notes and incoming payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
• Prepare monthly statements and ensure the statements are correct, before sending them to the relevant customers.
• Communicate with the customers to sort out any customer queries.
• Arrange that all cash on the premises are banked regularly.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify invoicing discrepancies.
• Facilitate payment of invoices due by sending statement reminders and telephonically contacting clients.
• Report on a monthly basis; all outstanding debtor issue and highlight potential debtor problems.
• Prepare a monthly debtor report and submit it to the Managing Director and Financial Manager.
• Conduct credit checks on new customers
• Open all New Accounts and pre-payment customers (Local and international)
• Resolve problems in relation to invoice payments.
• Reconcile complex month-end accounts.
• Creating procedures and policies that ensure timely payments while maintaining a high level of customer retention.
• Monitoring debtor balances to ensure a reduction in debtors DSO.
• Ensure that legal action is taken where required (handed over).
• Ensuring credit and collection policies and procedures are followed within the organization.
• Liaising with customers, as well as internal personnel including the sales team.
• Scanning of documents into Q-docs.
• Preparation of customer records and communication with the external auditors wrt all debtors related matters and resolve any queries.
• Assisting and training of branch admin staff.
• Generate Outstanding Reports for Managing Director, Commercial Manager, Regional Sales Managers (PE, PTA, KZN, East Rand, West Rand), All Sales Reps, Application Precision Specialists, Key Account Managers and Business Development Managers.
• Maintain daily updated comments on all customers, especially the long overdue accounts.
• Provide detailed answers on especially all long outstanding payments.
• Pass all Credit Notes due to Customers according to the authority matrix of the company.
• Ensure GRV’s and PCR’s are signed off by the Commercial Manager and Directors prior to processing.
• E-mail invoices and POD’s (Proof of Delivery) on Customer’s request.
• Preparing invoice reports for the 3 main Spar groups

• South Rand
• North Rand
• Lowveld
• E-mail relevant Sales Department Associate to preapprove and e-mail invoice schedules for each division.

The successful applicant must have:
• 5+ Years Credit Control Experience
• MS Office Suite, Advanced
• Microsoft Navision an Advantage

• Must be able to build Collaborative Relationships with Sales Reps, Branches and other Associates.
• Excellent communication skills, both verbal and written.
• Good organizational skills
• Excellent telephone etiquette.
• Ability to multitask, prioritize, and manage time efficiently
• Accurate, Systematic and attention to detail
• Ability to make decisions quickly and confidently based on company policies and practices
• Able to be assertive, to ensure income of outstanding debt
• Willing to keep management informed on status of all accounts
• Must have Business Acumen

The successful applicant must be a self-starter with the ability to prioritise, formulate and execute business activities. Ability to function as part of a team as well as individually is critical. Integrity, credibility, trustworthiness, and professionalism are non-negotiable.